When you are a language learner, writing an email in Spanish is not as hard compared to making a phone call in Spanish. When writing, you have more time to think and words come out easier. Still, it is not easy either.
There is some common vocabulary that you should know before writing emails that everybody uses.
Here, you will find the vocabulary you need to send emails like a Spaniard. Additionally, there are plenty of examples with audios to practice your listening skills.
How to Start an Email in Spanish
A greeting should never be missing. You will use different degrees of formality depending on who you are writing to.
Find below the most common greetings in Spanish when starting an email.
FORMAL
| SPANISH | ENGLISH |
|---|---|
| A quien corresponda | To whom it may concern |
| Apreciado señor/a o señorita | Dear Mr. or Sir Dear Mrs. or Madam and Ms. |
| Distinguido/a señor/a o señorita | Dear Mr. or Sir Dear Mrs. or Madam and Ms. |
| Don | Mr. |
| Estimado/a señor/a o señorita | Dear Mr. or Sir Dear Mrs. or Madam and Ms. |
| Muy señor/a mío/a | Dear Sir and Madam |
INFORMAL
| SPANISH | ENGLISH |
|---|---|
| Hola | Hello Hi |
| Buenas | Hello Hi |
| Buenos días | Good morning |
| Buenas tardes | Good afternoon Good evening |
| Querido/a | Dear |
SOME RULES
It is very common to use a comma after the name, like in English. However, this is a mistake.
Example:
- Querida Ana, ❌
The correct way is to use a colon after the name.
Example:
- Querida Ana: ✔️
#RAEconsultas Estimados tuiteros: Después del saludo en cartas y correos electrónicos, en español no debe escribirse coma, sino dos puntos.
— RAE (@RAEinforma) February 14, 2013
Also, you will write a comma after greetings such as, hola or buenos días, and before the name.
Example:
- Hola, Antonio:
- Buenas tardes, Isabel:
#RAEconsultas Entre el saludo («hola») y el vocativo («Juan») es obligatorio escribir coma: «Hola, Juan».
— RAE (@RAEinforma) December 7, 2018
Finally, after the colon, you will capitalize the first letter.
Example:
- Hola, Pepe:
Quería decirte…
#RAEconsultas Tras los dos puntos que cierran los encabezamientos epistolares, se comienza el cuerpo del texto con mayúscula inicial.
— RAE (@RAEinforma) December 20, 2019
Learn more about how to start an email in Spanish in the following video.
Reasons for Writing
How do you let your recipient know why you are writing the email?
Keep reading to find some common sentences you can use to explain the reason for your email.
FORMAL
| SPANISH | ENGLISH |
|---|---|
| Me dirijo a usted/ustedes a fin de/porque… | I am writing to you in order to/because… |
| El motivo de mi correo es… | The reason for my email is… |
| Me pongo en contacto con usted para/porque... | I am contacting you to/because… |
| Le escribo para/porque… | I am writing to you to/because… |
| Me gustaría… | I would like… |
INFORMAL
| SPANISH | ENGLISH |
|---|---|
| Te escribo para/porque… | I am writing to you to/because... |
How to Finish an Email in Spanish
Like greetings, you should always end an email with a farewell. Also, you should take into account the level of formality.
Find here some of the most common ways to end an email in Spanish.
FORMAL
| SPANISH | ENGLISH |
|---|---|
| A su disposición | At your disposal |
| Atentamente | Sincerely Yours sincerely |
| Cordialmente | Cordially |
| Gracias de antemano | Thank you in advance |
| Le saludo atentamente | Yours sincerely |
| (Muchas) gracias | Thank you (very much) |
| Saludos cordiales Un saludo cordial | Kindest regards Best regards |
| Sinceramente | Sincerely |
INFORMAL
| SPANISH | ENGLISH |
|---|---|
| Abrazos Un abrazo | Hugs A hug |
| Besos Un beso | Kisses A kiss XOXO |
| Con cariño | With love |
| Cuídate | Take care |
| Gracias de antemano | Thanks in advance |
| (Muchas) gracias | Thank you (very much) |
| Nos vemos | See you |
| Pásalo bien | Have fun |
| Qué tengas un buen día | Have a good day |
| Qué tengas un buen finde | Have a good weekend |
| Qué tengas una buena noche | Have a good night |
| Recuerdos | Regards |
| Saludos Un saludo | Best Greetings Best regards Best wishes |
| ¡Ya hablaremos! | Talk to you soon! |
SOME RULES
For short goodbyes (without a verb) you use a comma.
Example:
- Atentamente,
Inés
@AleSupert #RAEconsultas Cuando la despedida no contiene un verbo, se separa de la firma del correo con coma: Atentamente, Juan Pérez
— RAE (@RAEinforma) February 14, 2013
However, when you use a verb, you will end the sentence with a period.
Example:
- Reciba un cordial saludo.
Inés
Spanish Vocabulary When Writing an Email
Find below some other vocabulary you will need when writing an email or when having a conversation about emails in Spanish.
NOUNS
| SPANISH | ENGLISH |
|---|---|
| El archivo | File |
| La bandeja de entrada | Inbox |
| El correo electrónico | |
| El correo no deseado | Junk mail Spam |
| Los borradores | Drafts |
| Los elementos enviados | Sent |
| Los elementos eliminados | Trash |
| El enlace | Link |
| La firma | Signature |
VERBS
| SPANISH | ENGLISH |
|---|---|
| Adjuntar | To attach |
| Buscar | To search |
| Descartar | To discard |
| Enviar Mandar | To send |
| Escribir | To write |
| Insertar | To insert |
| Marcar | To mark |
OTHERS
| SPANISH | ENGLISH |
|---|---|
| CC | CC |
| CCO | BCC |
| De | From |
| Para | To |
| Asunto | Subject |
| Arroba (@) | At (@) |
Examples of Emails in Spanish
FORMAL
INFORMAL
Final Thoughts
Hopefully, this post helps you better understand the proper way of writing an email in Spanish.
Finally, I would love to hear from you.
- Have you ever written an email in Spanish?
- What do you write emails in Spanish for?
Share your answers in the comment section below!
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2 thoughts on “How to Write an Email in Spanish Like a Spaniard”
Very well explained in simple words, and very easy step to grasp for anyone…great teacher, I would recommend to others
Thanks for your comment! I am glad to hear you liked it. 🙂