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How to write an email in Spanish

How to Write an Email in Spanish Like a Spaniard

When you are a language learner, writing an email in Spanish is not as hard compared to making a phone call in Spanish. When writing, you have more time to think and words come out easier. Still, it is not easy either.

There is some common vocabulary that you should know before writing emails that everybody uses.

Here, you will find the vocabulary you need to send emails like a Spaniard. Additionally, there are plenty of examples with audios to practice your listening skills.

How to Start an Email in Spanish

A greeting should never be missing. You will use different degrees of formality depending on who you are writing to.

Find below the most common greetings in Spanish when starting an email.

FORMAL

SPANISHENGLISH
A quien corresponda
To whom it may concern
Apreciado señor/a o señorita
Dear Mr. or Sir
Dear Mrs. or Madam and Ms.
Distinguido/a señor/a o señorita
Dear Mr. or Sir
Dear Mrs. or Madam and Ms.
Don
Mr.
Estimado/a señor/a o señorita
Dear Mr. or Sir
Dear Mrs. or Madam and Ms.
Muy señor/a mío/a
Dear Sir and Madam

INFORMAL

SPANISHENGLISH
Hola
Hello
Hi
Buenas
Hello
Hi
Buenos días
Good morning
Buenas tardes
Good afternoon
Good evening
Querido/a
Dear

SOME RULES

It is very common to use a comma after the name, like in English. However, this is a mistake.

Example:

  • Querida Ana,

The correct way is to use a colon after the name.

Example:

  • Querida Ana: ✔️

Also, you will write a comma after greetings such as, hola or buenos días, and before the name.

Example:

  • Hola, Antonio:
  • Buenas tardes, Isabel:

Finally, after the colon, you will capitalize the first letter.

Example:

  • Hola, Pepe:
    Quería decirte…

Learn more about how to start an email in Spanish in the following video.

Reasons for Writing

How do you let your recipient know why you are writing the email?

Keep reading to find some common sentences you can use to explain the reason for your email.

FORMAL

SPANISHENGLISH
Me dirijo a usted/ustedes a fin de/porque…
I am writing to you in order to/because…
El motivo de mi correo es…
The reason for my email is…
Me pongo en contacto con usted para/porque...
I am contacting you to/because…
Le escribo para/porque…
I am writing to you to/because…
Me gustaría…
I would like…

INFORMAL

SPANISHENGLISH
Te escribo para/porque…
I am writing to you to/because...

How to Finish an Email in Spanish

Like greetings, you should always end an email with a farewell. Also, you should take into account the level of formality.

Find here some of the most common ways to end an email in Spanish.

FORMAL

SPANISHENGLISH
A su disposición
At your disposal
Atentamente
Sincerely
Yours sincerely
Cordialmente
Cordially
Gracias de antemano
Thank you in advance
Le saludo atentamente
Yours sincerely
(Muchas) gracias
Thank you (very much)
Saludos cordiales
Un saludo cordial
Kindest regards
Best regards
Sinceramente
Sincerely

INFORMAL

SPANISHENGLISH
Abrazos
Un abrazo
Hugs
A hug
Besos
Un beso
Kisses
A kiss
XOXO
Con cariño
With love
Cuídate
Take care
Gracias de antemano
Thanks in advance
(Muchas) gracias
Thank you (very much)
Nos vemos
See you
Pásalo bien
Have fun
Qué tengas un buen día
Have a good day
Qué tengas un buen finde
Have a good weekend
Qué tengas una buena noche
Have a good night
Recuerdos
Regards
Saludos
Un saludo
Best
Greetings
Best regards
Best wishes
¡Ya hablaremos!
Talk to you soon!

SOME RULES

For short goodbyes (without a verb) you use a comma.

Example:

  • Atentamente,
    Inés

However, when you use a verb, you will end the sentence with a period.

Example:

  • Reciba un cordial saludo.
    Inés

Spanish Vocabulary When Writing an Email

Find below some other vocabulary you will need when writing an email or when having a conversation about emails in Spanish.

NOUNS

SPANISHENGLISH
El archivo
File
La bandeja de entrada
Inbox
El correo electrónico
email
El correo no deseado
Junk mail
Spam
Los borradores
Drafts
Los elementos enviados
Sent
Los elementos eliminados
Trash
El enlace
Link
La firma
Signature

VERBS

SPANISHENGLISH
Adjuntar
To attach
Buscar
To search
Descartar
To discard
Enviar
Mandar
To send
Escribir
To write
Insertar
To insert
Marcar
To mark

OTHERS

SPANISHENGLISH
CCCC
CCOBCC
De
From
Para
To
Asunto
Subject
Arroba (@)
At (@)

Examples of Emails in Spanish

FORMAL

Example of a Formal Email in Spanish

INFORMAL

Example of an Informal Email in Spanish

Final Thoughts

Hopefully, this post helps you better understand the proper way of writing an email in Spanish.

If you want help, check our editing and proofreading service. We would work on your email in Spanish to optimize its overall flow, quality and structure. Also, we would work on checking minor mistakes such as, grammatical, punctuation and spelling. You can use this service once or as a way to practice your writing skills.

Finally, I would love to hear from you.

  • Have you ever written an email in Spanish?
  • What do you write emails in Spanish for?

Share your answers in the comment section below!

Hola and hi, I am Inés and I am the author of all the posts in the ConvoSpanish blog. My goal is to offer free content for people to practice their Spanish. Creating and maintaining the blog takes a lot of my free time however, due to my love of sharing Spanish with you, I will keep adding and updating the content in the blog. If you like the content of this post and believe that it helps you, please consider donating. I need coffee to keep me going while creating the posts. Aren´t they worth at least a cup of coffee? 😛 Any amount is appreciated. Donations will be used to support the free blog.

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